How to write a project management plan?
30+ templates save your weekends
- What is the exact scope of work?
- From where do I get the resources?
- How long is it going to take?
- How do I control the budget?
- There must be certain risks, what am I going to do about them?
- What kind of reports are required and at what intervals?
- Who else is involved in the project and what is his/her interest?
- Where do I get the material and services from?
- How do I ensure the right level of quality?
- What do I do if things change?
- How to track project and status?
If you’ve never written a comprehensive project management plan before, you might be surprised at how much work and time you have to put into it.
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What is the Project Management Plan Set?
This set contains the complete structure and necessary templates of a project management plan and thus simplifies the beginning immensely. You will save a lot of time and effort and you can be sure that you do not forget any essential subject. Why would you start from scratch when I have done a good amount of work already for you?
Save time, effort, and consequently money. With this template set, you choose a good start. An important step on the way to creating your next project management plan is already done for you.
Additionally, you get many useful tools that will help you with project implementation and control.
- Project Management Templates
- Set of 13 project plan templates, documents, registers, and forms. 31 templates in total. Easy to use for project management beginners and experienced project managers. The templates have been created since 2013 and continuously improved.
- Marc Arnecke, PMP
- Last Update:
- File Type:
- zip-archive (containing MS Word and MS Excel files)
- Rated 4.7 / 5 based on 193 reviews.
- Delivery info:
You will receive an email immediately after completing the order process. The email contains your order confirmation and a download link. You can use the link a maximum of three times within 90 days after ordering. Please make sure that you save your template set on your hard drive or another storage medium.
What are the contents of a project management plan?
A comprehensive project management plan consists of more than 10 subordinate plans. Such individual plans in turn can be more or less extensive. A template for each is included in this set, plus more.
- Scope Management Plan
- Requirements Management Plan
- Schedule Management Plan
- Cost Management Plan
- Quality Management Plan
- Process Improvement Plan
- Resource Management Plan
- Communications Management Plan
- Risk Management Plan
- Procurement Management Plan
- Stakeholder Management Plan
- Financial Management Plan
- Health, Safety and Environmental Management Plan
- Change Management Plan
- and more…
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What recent users say...
These templates saved me a lot of work
I bought the templates some time ago. Overall, I am very happy with it and I am glad that I was able to use these templates as the basis for my new project.
It would have taken me many hours to create it all myself. In this respect, the price is more than fair.
When I didn’t know what to do next, I received an answer to my email within less than a day, despite the difference in time zones. Thanks to the outstanding support !!!
Well done, very comprehensive, good value for money
“We are a medium-sized construction company in North America. We are very focused on efficiency and the best quality to meet or exceed our customers’ expectations.
We acquired the template set because we wanted to revise and optimize our processes. The template set helped us a lot and improved our project planning drastically, which until then had primarily focused on costs and time planning.
The individual plans are very detailed and have raised us to a new planning level.”
A German result oriented and dynamic PMI® certified Project Management Professional and a Security Specialist with over 35 years worldwide experience.
Project portfolio ranging from successfully completed projects in the IT & high-tech sector, security, the event industry and a number of large construction projects.
Besides Germany, international experience in Iran, Poland, the United Arab Emirates, Afghanistan, Qatar, Nigeria and Kenya.
Check the LinkedIn Profile to know more (link opens in a new window).
10 Steps How to Write a Project Management Plan
The project planning process can be difficult, especially with increasing project complexity. If you have never written a project management plan before, you will ask yourself how to write a project management plan.
According to a Forbes study, 25% of technology projects fail early, which is bad statistics for project managers. The good news is that there are ways to plan a successful project launch in a short time. Project managers need to understand the simple steps of how to write a project management plan.
Collect, understand, and agree their requirements. The “what” and the “why” are thus defined and agreed. The requirements must be recorded in writing in the order of their importance and the influence of the stakeholder. Without this clear agreements, specifications, tasks and deadlines that you set for your project plan will have no basis.
After the requirements for the project and the desired results have been recorded, it is time to create a project scope document in which the individual project elements are listed. All elements must be described clearly, completely and unambiguously.
After requirements, milestones and the scope of the project have been set, it is time to insert project information into a schedule. A Gantt chart is a practical tool that you can use to easily visualize the project timeline. It is an instrument that gives you a complete overview of the project progress, the scope of work and the dependencies.
Resources are the people, equipment and material that are required to complete your project. Particular caution and care is required here. Delays in project execution are very often due to the fact that production rates and therefore the number of resources required are not adequately estimated. You also have to consider where you get the resources from, when you need them and, depending on the availability, when you have to order them. Describe this part with all the details in the project procurement plan.
Now that you know exactly what to do, how long it will take and which and how many resources you need, you can now create a cost plan relatively easily. Provide a certain contingency and present it separately.
McKinsey says employees spend almost 20% of their time looking for and collecting information. In addition, inefficient communication and collaboration are two of the main causes of stress at work. If stakeholders and employees have to constantly search through series of emails or constantly ask for updates, they become frustrated and their motivation drops. It is therefore extremely important to collect all data and information in a controlled environment, where they are easily accessible and can be kept up to date. In addition, to maintain a good relationship, it is essential to agree on report content and deadlines and to adhere strictly.
Develop strategies to ensure the quality of both the end product and all individual processes for manufacturing the product. Also describe how you intend to constantly improve the processes.
Go through all the previous points again and evaluate with your team what could go wrong. Think about how likely a risk is and what the impact on the schedule, costs and project product could be. Develop strategies for dealing with each individual risk.
Go back to each of the above and describe how you want to monitor and control each plan.
Now that your plan is complete, let your project sponsor approve it and authorize you to carry out the project.
Never ask yourself again how to write a project management plan.
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