How to Write a Project Plan

Project Management Template Set for Experienced and Beginners

If you have never written a project management plan before, you may be surprised at how much time and work you have to spend on it. Many project managers spend long days and even weekends on it.
In order to simplify the start I give you the complete structure. This saves you a lot of time and work and you can be sure that you do not forget any essential subject. Why would you start from scratch when I have done a good amount of work already for you?

  • Project management plan templates, related documents and registers.
  • Templates are aligned to and follow the PMBOK®6 principles.
  • Complete structure of your plan including all common chapters.
  • Increased likelihood that your finished document will receive the approval of your client.
  • Best of all, less stress at the start of your new project.

What recent users say

Well done, very comprehensive, good value for money

5.0 rating
04/05/2020

“We are a medium-sized construction company in North America. We are very focused on efficiency and the best quality to meet or exceed our customers’ expectations.
We acquired the template set because we wanted to revise and optimize our processes. The template set helped us a lot and improved our project planning drastically, which until then had primarily focused on costs and time planning.
The individual plans are very detailed and have raised us to a new planning level.”

Heather @ Northwind

Instead of the usual EUR 79.99, you pay currently only EUR 19.99.

This offer is limited and ends very soon.

14-day return policy, without any questions means no risk for you.

How to write a project plan
Project management template set for easy project start
Man writing project plan
Is that you, being stressed and working until late night? Let me help you

The details of this template set

Name:
Project Management Templates
Description:
Set of 13 project plan templates and other project documents, registers and forms. More than 30 templates in total. Easy to use for project management beginners and experienced project managers. The templates have been created since 2013 and continuously updated.
Author:
Marc Arnecke, PMP
Created:
05/10/2013
Last Update:
07/05/2020
File Type:
zip-archive (containing MS Word and MS Excel files)
Rating:
Rated 4.7 / 5 based on 117 reviews.
Delivery info:
You will receive an email immediately after completing the order process. The email contains your order confirmation and a download link. You can use the link a maximum of three times within 90 days after ordering. Please make sure that you save your template set on your hard drive or other storage medium.
Included templates are:
  • Project Charter,
  • Project Management Plan,
  • Scope Management Plan,
  • Requirements Management Plan,
  • Schedule Management Plan,
  • Cost Management Plan,
  • Quality Management Plan,
  • Process Improvement Plan,
  • Resource Management Plan,
  • Communications Management Plan,
  • Risk Management Plan,
  • Procurement Management Plan,
  • Stakeholder Management Plan,
  • Financial Management Plan,
  • Post Project Review,
  • WBS Dictionary,
  • Milestone List,
  • Gantt Chart,
  • Activity Cost Estimation,
  • Budget,
  • Feasibility Estimation,
  • NCR, Testing and Inspection Registers,
  • RACI Chart,
  • Daily and Monthly Report,
  • Risk Register,
  • Vendor Evaluation,
  • Request for Quotation,
  • Comparison Sheet,
  • Payment Application.

Get a sample

How can you benefit from this template set?

Save time, effort and money. With this template set you choose a good start. An important step on the way to creating your next project plan is already done for you.

  • This package includes project management plan templates, related documents and registers.
  • The templates are aligned to and follow the PMBOK®6 principles.
  • You get the complete structure of your plan and you can therefore be sure that all common chapters will be included in your final document.
  • This increases the likelihood drastically that your finished plan will receive the approval of your client.
  • Best of all, it reduces your stress at the start of the new project.

Creating new documents from scratch every time a new project starts is a waste of effort. Instead, templates form the skeleton of a new document and simplify your work enormously.

Usually it is a task of a team and not the work of an individual to write a project plan. Therefore, you can assign the individual modules of the template set to individual team members or work groups.

The templates contain defined fields, such as company and project details, tables of contents, release dates, reference and version numbers, page numbers, headers and footers, among others. Such fields either update automatically or are only filled out once and are repeated in certain places of the document.

This Templates not only simplify your work and make you more efficient, they also reduce your stress.

What are the contents of a project plan?

A comprehensive project management plan consists of more than 10 subordinate plans. Such individual plans in turn can be more or less extensive. A template for each is included in this set, plus more.

How to write a project plan
  • Scope Management Plan
  • Requirements Management Plan
  • Schedule Management Plan
  • Cost Management Plan
  • Quality Management Plan
  • Process Improvement Plan
  • Resource Management Plan
  • Communications Management Plan
  • Risk Management Plan
  • Procurement Management Plan
  • Stakeholder Management Plan
  • Financial Management Plan
  • Health, Safety and Environmental Management Plan
  • Change Management Plan
  • and more...

What is this project plan template set?

The template set is a collection of documents that already contain the project plan structure. This structure is given by headings and subheadings. Just like a form, you only fill in the individual sections. Of course, you have the flexibility to change, add or delete headings if individual sections do not apply to your project.

The structure helps you to simplify your work, which saves you a lot of time and consequently money.

  • Headings and sub-headings predetermine the most important contents of the project plan, even here and there a bit standard text. That means a perfect quick start with high confidence and less stress.
  • Predefined document structure and design simplify your work and help you to get real work done. Therefore, you can focus attention on collecting and developing the actual document content.
  • A lot of time is saved and can be used otherwise. Every minute saved is money saved.

Thus, you already resolved a considerable part of your question "how to write a project plan" by downloading and using the project plan template set.

About the author

Marc Arnecke. PMPI am a German result oriented and dynamic PMI® certified Project Management Professional and a Security Specialist with over 35 years worldwide experience.

My portfolio ranges from successfully completed projects in the IT and high-tech sector to a number of construction projects in Poland, the United Arab Emirates, Afghanistan, Qatar, Nigeria and Kenya.

Do you want to know more about me and what my previous clients and colleagues have to say? Check my LinkedIn Profile (link opens in a new window).

Project Charter Template

The project charter is an output of the process "develop project charter" and is a document issued by the project sponsor that formally authorizes the existence of a project and provides the project manager with authority to apply organizational resources to project activities.

Project Management Plan Template

The project management plan PMBOK® is defined as the document that describes how the project will be executed, monitored and controlled. The project management plan has to align with a portfolio or program management plan (if any) and is an output of the "develop project management plan" process.

Scope Management Plan Template

The Project Scope Management Plan is a component of the Project Management Plan that describes how the scope will be defined, developed, monitored, controlled, and verified.

Requirements Management Plan Template

The Project Requirements Management Plan is a component of the Project Management Plan that describes how requirements will be analyzed, documented and managed.

Schedule Management Plan Template

The Project Schedule Management Plan is a component of the Project Management Plan that establishes the activities for developing, monitoring, and controlling the project or program.

Cost Management Plan Template

The Project Cost Management Plan is a component of the Project Management Plan that describes how costs will be planned, structured, and controlled.

Quality Management Plan Template

The Project Quality Management Plan is a component of the Project Management Plan that describes how the organization's quality policies will be implemented.

Process Improvement Plan Template

The Project Process Improvement Plan is an optional subsidiary plan of the Project Management Plan.
It details the steps for analyzing processes to identify activities that enhance their value.

Resource Management Plan Template

The Project Resource Management Plan is the component of the Project Management Plan that provides guidance on how project resources should be categorized, allocated, managed and released. It may be divided between the team management plan and physical resource management plan according to the specifics of the project.

Communications Management Plan Template

The Project Communications Management Plan is a component of the Project Management Plan that describes how, when, and by whom information will be administered and disseminated.

Risk Management Plan Template

The Project Risk Management Plan is a component of the Project Management Plan that describes how risk management activities will be structured and performed.

Procurement Management Plan Template

The Project Procurement Management Plan is a component of the Project Management Plan that describes how a team will acquire goods and services from outside of the performing organization.

Stakeholder Management Plan Template

The Project Stakeholder Management Plan is a component of the Project Management Plan that identifies the management strategies required to effectively engage stakeholders. The level of details can vary based on the needs of the project.

Financial Management Plan Template

The Project Financial Management plan is a component of the Project Management Plan that identifies all financial requirements of a project and the means to finance them.

Post Project Review Template

The Post Project Review - also called the Post Implementation Review - is a summary and comparison of the original demands of the project and what the actual result is. Many projects are organized in phases. It is advisable that a review is also carried out when a phase gate is reached and the project moves from one phase to the next.

WBS Dictionary Template

A document that provides detailed deliverable, activity, and scheduling information about each component in the work breakdown structure.

Milestone List

A list identifying of all project milestones (a point in time at which something specific has to start or end).

Gantt Chart

A Gantt chart is a graphical depiction of a project schedule. It's is a type of bar chart.that shows the start and finish dates of several elements of a project that include resources, milestones, tasks, and dependencies

Activity Cost Estimation Template

The activity cost estimation sheet is a tool for used for the approximation of the cost of a certain activity that aggregates to the total cost of a deliverable and consequently to the entire project. The sheet is the product of the cost estimating process.

Budget Template

The project budget sheet is a financial plan for the project life cycle period. The sheet is the product of the determine budget process.

Activity Cost Estimation Template

The activity cost estimation sheet is a tool for used for the approximation of the cost of a certain activity that aggregates to the total cost of a deliverable and consequently to the entire project. The sheet is the product of the cost estimating process.

Budget Template

The project budget sheet is a financial plan for the project life cycle period. The sheet is the product of the determine budget process.

Feasibility Estimation Template

The Feasibility Cost Estimation sheet is an Excel sheet used to determine the economic feasibility of a project, more specifically the cost of a construction project.

NCR, Testing and Inspection Registers

Templates for the control of quality features such as non-conformity, material testing, carried out inspections  and generation of quality statistics.

RACI Chart Template

RACI Chart is used to clarify roles and responsibilities in an organization. It is a table that provides a list of activities and information about roles different people have in relation to those activities. For each activity, different people have designated a letter in the acronym “RACI”.

Daily and Monthly Report Templates

Templates for communicating progress, status, resources, risks, controls and other relevant project information.

Risk Register Template

The Risk Register was created and used to record and update the results of risk analysis and risk response planning. The Risk Register includes a dashboard that provides overview over the current situation.

Vendor Evaluation Template

Template for the process of evaluating and approving potential suppliers. The aim of the process is to ensure that a portfolio of first-class suppliers is available.

Request for Quotation Template

A request for quote also known as an RFQ is a type of document used to ask potential vendors for the provision of specific material or services. The request for quote template provides all of the information about the requirements of the project.

Payment Application Template

A template that is used to present the project progress and all additional services in detail for approval and billing.

How to write a project plan

The project planning process can be difficult, especially with increasing project complexity. According to a Forbes study, 25% technology projects fail early, which is bad statistics for project managers. The good news is that there are ways to plan a successful project launch in a short time. Project managers need to understand the simple steps involved in creating a project plan.

1. Discuss the project with the key stakeholders

Collect, understand, and agree their requirements. The “what” and the “why” are thus defined and agreed. The requirements must be recorded in writing in the order of their importance and the influence of the stakeholder. Without this clear agreements, specifications, tasks and deadlines that you set for your project plan will have no basis.

2. Create a scope document

After the requirements for the project and the desired results have been recorded, it is time to create a project scope document in which the individual project elements are listed. All elements must be described clearly, completely and unambiguously.

3. Create a detailed project schedule

After requirements, milestones and the scope of the project have been set, it is time to insert project information into a schedule. A Gantt chart is a practical tool that you can use to easily visualize the project timeline. It is an instrument that gives you a complete overview of the project progress, the scope of work and the dependencies.

4. Define roles, responsibilities and resources

Resources are the people, equipment and material that are required to complete your project. Particular caution and care is required here. Delays in project execution are very often due to the fact that production rates and therefore the number of resources required are not adequately estimated. You also have to consider where you get the resources from, when you need them and, depending on the availability, when you have to order them. Describe this part with all the details in the project procurement plan.

5. Create the project budget

Now that you know exactly what to do, how long it will take and which and how many resources you need, you can now create a cost plan relatively easily. Provide a certain contingency and present it separately.

6. Define and describe the communications process

McKinsey says employees spend almost 20% of their time looking for and collecting information. In addition, inefficient communication and collaboration are two of the main causes of stress at work. If stakeholders and employees have to constantly search through series of emails or constantly ask for updates, they become frustrated and their motivation drops. It is therefore extremely important to collect all data and information in a controlled environment, where they are easily accessible and can be kept up to date. In addition, to maintain a good relationship, it is essential to agree on report content and deadlines and to adhere strictly.

7. Develop a project quality management plan

Develop strategies to ensure the quality of both the end product and all individual processes for manufacturing the product. Also describe how you intend to constantly improve the processes.

8. Now do a risk assessment

Go through all the previous points again and evaluate with your team what could go wrong. Think about how likely a risk is and what the impact on the schedule, costs and project product could be. Develop strategies for dealing with each individual risk.

9. Develop monitor and control strategy

Go back to each of the above and describe how you want to monitor and control each plan.

10.Obtain approval

Now that your plan is complete, let your project sponsor approve it and authorize you to carry out the project.

Recent reviews

Well done, very comprehensive, good value for money

5.0 rating

“We are a medium-sized construction company in North America. We are very focused on efficiency and the best quality to meet or exceed our customers’ expectations.
We acquired the template set because we wanted to revise and optimize our processes. The template set helped us a lot and improved our project planning drastically, which until then had primarily focused on costs and time planning.
The individual plans are very detailed and have raised us to a new planning level.”

Heather @ Northwind

Very useful and absolutely worth the money

5.0 rating

“With this template package, my team and I were able to start immediately. The individual elements of a project management plan are all included in the package and are very complete. The complete structure is given and is understandable and logical. Highly recommended and a great start-up aid.”

Angelica Gabel

Powerful Projekt Start thanks to this Templates and the guy behind it

5.0 rating

“There is a lot of truth in the article. Almost always, when I take on a new construction project as a subcontractor’s project manager, this is already in a tight spot, even at the very beginning. Difficult promises were made to secure the contract and must now be adhered to. There is little time for the execution planning and the project team of course works late into the night and on weekends.
This template package comes in very handy and is extremely helpful. All parts of a project management plan are included and the given structure ensures that no essential elements are overlooked.
There is certainly room for improvement in the design of the templates. But on the one hand, this is relatively unimportant, since the content is important, and on the other hand, it is a matter of opinion.
I have only managed a German project and have never managed an English language project so this package is all the more helpful for me.
I also really liked the quick response time of less than an hour to my support email request.
Keep up the good work, I will contact you via your contact form so that we can discuss further professional services.”

Thomas

Good value for money

5.0 rating

“We purchased the template set and used it for our new high-rise project. The set is very complete, only the HSE area is not included, but we were aware of this in advance. 20EURO is an extremely fair price, considering how much time and effort was obviously invested in creating the templates. We particularly liked how complete the set is and how well the individual templates are geared to each other. An email request for a detail was answered within a few hours. THANK YOU!!!”

abigel adolfo

Project Management Templates

5.0 rating

“Very helping and very amazing!”

abigel adolfo

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For a short period of time this set is still available for EUR 19.99 instead of EUR 19.99.

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